Agreement Terms and Conditions

I understand that if my application is approved I accept the following responsibilities:
  1. My school or organization has given authorization to apply to the YMCA Youth Exchanges Canada Program. They agree to authorize our school or group to participate in the YMCA Youth Exchanges Canada Program if our application is approved.
  2. The applying association, group or school (Organization) understands that the Organization is solely responsible for
    • Planning and carrying out pre-travel orientation program and post-travel follow-up program
    • Establishing safety procedures and training for group leaders and parents and participants
    • Making sure appropriate accommodations are provided for participants during their visit to your area, and
    • Protecting personal information by following responsible information handling practices, including government and regulatory requirements.
  3. The YMCA is not responsible for any bodily injury, loss or damage to personal property resulting from participation by the Organization before, during or after the exchange, unless such injury, loss or damage is the direct and sole result of proven negligence of the part of the YMCA.
  4. By participating in a YMCA program, you agree that you are participating voluntarily and do so at your own risk. You agree to fully release the YMCA and its officers, directors, agents, staff, and volunteers from all claims or lawsuits for any injuries, death, property damage or theft, losses, or any other liability of any kind, arising directly or indirectly out of your participation in YMCA programs, unless sole and proven negligence of YMCA.
  5. The Organization shall maintain in force at all times adequate insurance including a minimum of $5M Commercial General Liability insurance for its own protection against claims resulting from any act or omission of the Organization, its employees or participants, in the course of its participation in the YMCA Youth Exchanges Canada Program. The Organization shall provide the YMCA with proof of insurance coverage. I am an authorized representative of the Organization.
I understand that if my proposal is approved:
  • I will be responsible for overseeing the organization of the exchange with my twin leader.
  • I will ensure that all youth participants have not previously participated in the program.
  • I will ensure that participating youth will meet the program age requirements (12 to 17 years old) and that our group size is between 10 and 30 participants. I will speak to my YMCA representative for any exceptions.
  • I will be required to submit a group participation fee (based on $150/member) if we accept an exchange offer.
  • I will be responsible for contacting and coordinating travel details with a YMCA designated travel agent who will make all travel arrangements.
  • I agree to oversee hosting activities in my community that meet program and safety guidelines.